I have a Gmail account and use Gmail for all of my business mail. If we’ve emailed, you probably don’t realize this because my email address is marie at marieleslie.com. Gmail doesn’t show up anywhere in my emails unless I choose to send from my Gmail address. I’ve been through several email systems in the nearly two decades since I got my first email account. I’ve been using Gmail for six years now and it has been the best.
I’ve had email accounts with all the major providers. I use them infrequently, one for strictly personal email (you know—my family, my kids’ schools, etc.) and one for junk. I use it for junk because I can’t keep any contacts in it; I think it’s the most hacked email provider on the planet and I don’t want to subject any friends to hack spam.
Why do I love Gmail so much?
Gmail has the Best. Spam. Filters. Ever.
I NEVER find ads in my inbox for male enhancements (for whatever reason I only get emails with male things; go figure), email with vulgarities in it or garbage. I do get daily notices that my accounts have been compromised at banks I’ve never heard of, but those only appear in my Spam folder. And unlike some other email providers I’ve used, I didn’t have to set up the filtering myself.
Gmail automatically uses my domain email.
Gmail allowed me to set up my email to automatically receive email from my domain (yes, it’s forwarded from my webhost) and to have every outgoing email automatically show as coming from my domain. Six years ago, no online email provider did it that simply. Even when I send from my phone, it still shows my domain email as the sending address. I don’t have to remember to select it every time I send an email. I can even choose to have outgoing emails sent from any number of different addresses if I want to.
Gmail can be accessed from any computer and from my phone.
Without jumping through hoops or going through complicated procedures, I can check my BUSINESS email from any computer and from my phone and I can access old emails as well because it all stays on the Gmail database. This also means I don’t ever download any potential virus-containing emails to my computer. For what it’s worth, I do download and store important emails and information that would kill me to lose if something happened to my email. I’d do the same thing if I were using Outlook and it downloaded my mails. Backing up everything important is just smart business and part of my business routine.
Gmail has an awesome labeling system.
I like things orderly. I don’t like messy inboxes any more than I like a messy desk (my pet peeve). Not only can I organize emails into neatly labeled folders, but Gmail actually has a filtering system that I can combine with those labels to have it automatically sort my incoming mail to make my mail-checking so much easier. I’ll be posting a tutorial about this in the next few days if you want to know how it works.
Gmail makes it easy for me to see what’s important.
Gmail has nifty stars and other symbols that I can use to label emails. My other account allows me to flag things with a little orange star when it’s important; Gmail gives me several different colors of stars as well as exclamation points and other symbols. I use them to mark emails for different purposes. Different colors of stars have different meanings for me as well as using colored exclamation points for degree of importance or urgency. When I can’t tend to all my email at once, it’s a great way for me to know what I need to come back to later and in what order.
Gmail has a cool group-by-conversation feature.
I love that Gmail keeps emails with the same subject together. When I’m having an ongoing conversation with someone, I can see the entire thread start to finish. I don’t have to waste time hunting down old emails to refer back to something that was discussed in an earlier email. If you don’t like this feature, you can turn it off.
Gmail has an easily customizable signature.
I can create a signature, with multiple links if I want, to go at the bottom of every outgoing email. I can even create a different signature for each outgoing address I use. Yes, I am aware that most other providers allow signatures. Gmail’s works for me.
Gmail connects easily with other apps.
I can use my Gmail account to quickly and easily sign in to any number of other online apps that I use. It just makes my life easier to have a Gmail account that is connected to everything, like my Google Voice, Hootsuite, YouTube and Flickr accounts so I don’t have to remember as many passwords.
Are you a Gmail user? Do you love it or not and why? Share your comments and questions in the comment section below.